Privacy policy
1. Introduction
The Privacy Statement helps you understand what personal data Visma Talent Solutions collects and why we collect it, and how we handle, protect, store, export, and delete your personal data.
Personal data is any information relating to an identified or identifiable natural person, such as an email address, street address, phone number, etc.
2. Contact us
If you have any comments or questions about our Privacy Statement, or any privacy concerns, including regarding a possible breach of your privacy, please contact us by sending an email to gdpr.talentsolutions@visma.com.
You can also contact our office at:
Visma Talent Solutions AB
Office: Bredbandet 2, 39251 Kalmar
Telephone number: +44 1205212250
3. Processing activities
Visma Talent Solutions processes your personal data for the processing activities as described below.
3.1 Marketing newsletters
Visma Talent Solutions uses email as a tool to distribute marketing communication, however only if you have consented in accordance with national marketing legislation (if needed). The personal data processed for this purpose is name and email address.
Our legal basis for this processing of personal data is our legitimate interests to provide interested individuals with marketing communications, cf. GDPR article 6 nr. 1 f).
The personal data will be deleted when you decide to opt out of receiving marketing communications from Visma Talent Solutions. This can be done in the following ways:
Following the instructions for opt-out in the relevant marketing communication
Contacting us via e-mail at gdpr.talentsolutions@visma.com
Please note that when opting out from receiving marketing communications, you may still receive communications from Visma Talent Solutions, such as order confirmations and notifications necessary to manage your account or the services provided to Customers.
3.2 Recruitment
Visma Talent Solutions processes personal data during recruitment to effectively manage recruitment processes, handle job applications, evaluate submitted documentation, conduct interviews, and contact references. The personal data processed for this purpose is contact information such as name, address, telephone number, and email, as well as CV, application and other submitted documents, as well as personality and ability tests conducted during the application process.
Our legal basis for this processing of personal data is our legitimate interests to find the right candidate, cf. GDPR article 6 nr. 1 f). For candidates that we elect to move forward with and offer a job, we will process certain personal data, including your contact information and other specific personal data you request us to process, for the purpose of entering into a contract pursuant to GDPR article 6 nr.1 b), which relates to processing necessary to perform a contract or to take steps at your requests, before entering a contract.
The personal data will be deleted when the recruitment process concludes. Typically, this occurs no later than six months after the application deadline, unless an alternative arrangement is agreed upon with you.
3.3 Security
Visma Talent Solutions processes personal data in order to detect, mitigate, and prevent security threats and abuse, as well as perform necessary maintenance and debugging. The personal data involved includes your name, email address, user and web traffic data such as login ID, username, IP address, and device information.
Our legal basis for this processing of personal data is our legitimate interests, cf. GDPR article 6 nr. 1 f). The legitimate interest is to maintain a secure environment for our customers and operations.
We will only store your personal information for as long as necessary to fulfil the purpose of processing, and your personal data will be deleted after 90 days.
3.4 Deliver products and services to customers
Visma Talent Solutions processes personal data to manage customer orders, agreements, and payments for the products and services we provide. The data processed includes basic personal details, such as name, address, telephone number, and email, along with invoice-related information.
Our legal basis for this processing of personal data is our legitimate interests, cf. GDPR article 6 nr. 1 f). The legitimate interest is to facilitate the delivery of products and services to the customers’ contact person.
We will only store your personal information for as long as necessary to fulfil the purpose of processing, but in most cases never longer than 3 years after your last registered activity.
3.5 Registration for webinars
When registering for webinars, we collect personal data, such as name and email.
Our legal basis for this processing of personal data is our legitimate interests, cf. GDPR article 6 nr. 1 f). The legitimate interest is to provide webinars to interested individuals.
We will only store your personal information for as long as necessary to fulfil the purpose of processing, and your personal data will be deleted after 15 months.
3.6 Service improvement
Visma Talent Solutions continuously strives to improve and develop the quality, functionality, and user experience of our products, services, and websites. The personal data we process includes your name, email address, user and web traffic information such as login ID, username, and IP address. Additionally, we process statistics that indicate how you use our software and engage with content on our website.
Our legal basis for processing your personal data is our legitimate interest, cf. GDPR article 6 nr. 1 f). The legitimate interest is to ensure that we meet our customers’ expectations and fulfills all contractual commitments.
We will process your personal data only as long as necessary to fulfill the purpose. After three years, the personal data is deleted or anonymized for statistical use.
3.7 Handling requests and providing support
The purpose of handling questions and concerns raised through a contact form, chatbot or similar on our website is to facilitate communication and support for users interacting with us. If you contact us via such channels, we will process the personal data that you include in the request. This will at minimum include contact details.
Our legal basis for this processing of personal data is our legitimate interests, cf. GDPR article 6 nr. 1 f). The legitimate interest is to respond to questions and concerns raised by visitors on our website.
Requests and related correspondence are only stored as long as necessary to fulfil the purpose of processing, and no longer than 3 years after the last correspondence in relation to the request.
4. How your personal data may be shared
4.1 Within the Visma Group
Visma Talent Solutions is a part of the Visma Group, which consists of several subsidiaries. In order to maintain an overview and insight, we may share your personal data across companies in the Visma Group.
4.2 Outside of the Visma Group
Visma Talent Solutions may also share your personal data with external third parties in the following contexts:
Processors
Visma Talent Solutions uses processors to process personal data. These processors are typically vendors of cloud-based services or other IT services. When using processors, Visma Talent Solutions will enter into a data processing agreement in order to safeguard your privacy rights. If processors are located outside the EU/EEA, we ensure legal grounds for such international transfers on your behalf, hereunder by using the EU Model Clauses. You are welcome to request more detailed information on our processors by contacting us as described in the section “Contact us”.
User communities
If you make a post, comment or similar on user communities or other forums or sites, such information can be read and used by anyone with access to such forums. Visma Talent Solutions is not responsible for any information you submit on such forums or sites.
Business partners
Visma Talent Solutions may share your personal information with partners in the event this is legitimate from a business perspective and according to applicable privacy legislation.
Public authorities
The police and other authorities may request access to personal information from Visma Talent Solutions. In these cases, we will only provide the data if there is a court order etc. to do so.
5. Your rights
You can invoke the following rights in relation to our processing of your personal data:
Access. You have the right to request a copy of personal data we process about you.
Rectification. You also have the right to request rectification of inaccurate personal data concerning you. If you have an account for our sites or services, this can usually be done through the appropriate “your account” or “your profile” sections on the applicable site or service.
Deletion. You can request deletion of personal data relating to you.
Restriction. You may ask us to restrict the processing of your personal data.
Portability. You may ask us to provide you or others with your personal data in a structured, commonly used and machine-readable format.
Object. You have the right to object to our processing of your personal data on the basis of legitimate interests or for direct marketing purposes. You also have the right to object to our processing of your personal data for the performance of tasks carried out in the public interests or in the exercise of official authority or based on legitimate interests.
Please note that there may be certain exceptions or limitations to the abovementioned rights which could apply depending on the specific circumstances of your situation. In such cases, we will provide you with detailed information about the applicable exception or limitation and help you exercise your rights to the fullest extent possible, in accordance with applicable laws and regulations.
Please send an email to gdpr.talentsolutions@visma.com to file requests as mentioned in this section.
Finally, you also have a right to file a complaint to the data protection authorities with regards to our processing of your personal data.
6. Changes
We encourage you to review the Privacy Statement regularly. If we make significant changes to the Privacy Statement that materially alter our privacy practices, we will notify you of this.
The Privacy Statement was last updated: 18/09/2025.